Job Opening: Project Manager, NEH Humanities Collections and Reference Resources Grant

OVERVIEW:    Working alongside the Senior Librarian, the Project Manager is responsible for implementing the NEH Humanities Collections and Reference Resources Grant: Digitizing, Preserving, and Providing Access to the Seattle Art Museum’s Historic Video Collection. The SAM Libraries’ Historic Video Collection is located in the Dorothy Stimson Bullitt Library at the Seattle Art Museum’s (SAM) downtown location. It contains approximately 3,500 physical and digital video assets produced by, about, or related to SAM. The Project Manager will oversee digitization, preservation, and long-term storage of the assets. They will provide online, public access to these materials and work to create a long-term migration plan. This position requires familiarity with video formats and digitization techniques, and an ability to work successfully with cross-departmental groups and vendors to achieve the grant outcomes. This is a three-year temporary full-time position that concludes in June of 2024.


SAM is dedicated to racial equity and strives for employees, volunteers, and interns who are passionate, qualified, and offer diverse perspectives. SAM prioritizes racial equity in the workplace because we know that people of color are the most impacted when it comes to inequities. We are particularly interested in engaging with historically under-represented groups in the museum field as we strive to be inclusive and equitable. SAM is responsive to cultural communities and experiences, and our strategic plan goals address the role art plays in empowering social justice and structural change to promote equity in our society.

FLSA STATUS:    Non-exempt        

REPORTS TO:     Senior Librarian

COMPENSATION:     $22 hourly; 35 hour work-week; full benefits


  1. Work and manage relationship with outside digitization vendors and experts
  2. Manage and organize digital assets, including checking for duplicates, establishing the master copy, preservation copy, and access copy for each asset
  3. Manage and organize physical items in the collection, including implementing preservation practices
  4. Implement metadata standards for the collection, complete construction of and implement thesaurus terms
  5. Work with SAM IT team on storage, project-specific DAM, and online portal implementation
  6. Ingest and catalogue preservation, master, and access copies into designated storage systems
  7. Digitize optical disk formats
  8. Edit access copies to create the best possible viewing experience
  9. Work with SAM legal team and Fair Use specialist to develop Fair Use program
  10. Promote and publicize collection, including coordinating screenings of select materials at SAM and other venues
  11. Document all workflows, processes, and policies


  1. MLIS, MSIM or equivalent combination of education/experience required.
  2. Familiarity with A/V formats and digitization techniques required.
  3. Experience successfully organizing and managing large amounts of information.
  4. A demonstrated passion for A/V digitization and preservation desired.
  5. Experience creating and implementing metadata schemas desired.
  6. Experience working with DAM systems desired.
  7. Experience using Adobe Premiere desired.
  8. Experience creating, implementing, and/or utilizing thesauri desired.
  9. Ability to work in both PC and Mac environments.
  10. Ability to work with and manage relationships with outside vendors and experts.
  11. Ability to work successfully with multiple staff members to create project-specific DAM, online portal, marketing initiatives, and organize screening events.
  12. Excellent written and oral communication skills; able to communicate effectively and project a professional image when giving and taking information in writing, in person, and over the phone.
  13. Demonstrated expertise and proficiency with Microsoft Office tools (Word, Access, Excel, PowerPoint, Outlook) and the internet.  
  14. Able to work independently and in a team setting; ability to self-motivate.
  15. Ability to maintain confidentiality of sensitive information.
  16. Able to take initiative, prioritize tasks and meet deadlines.
  17. Excellent time-management, problem-solving, and problem-prevention skills. 
  18. Ability to work accurately with close attention to detail.
  19. Ability to work with co-workers, vendors, and volunteers professionally and tactfully.
  20. Ability to adhere to Museum policies and to support management decisions in a positive, professional manner.


Work areas are inside, in a climate-controlled environment with light to moderate background noise.


Sitting/Standing/Walking:  Approximately 80% of time is spent seated while working at a desk. Balance of time (approximately 20%) is spent standing or moving around the work area.

Speaking/Hearing:  Clear diction and acute hearing are necessary for effective communication with donors, members, the public, and co-workers.

Lifting/Carrying/Pushing/Pulling:  The ability to lift and carry up to twenty (20) pounds is necessary for working with a collection of 3,500 physical assets. This may include transporting physical formats to and from vendors. Moving physical assets within the Bullitt Library will also be essential.

Vision:  Corrected vision close to 20/20 is necessary to effectively use the computer screens.

Stooping/Kneeling:  The ability to stoop and kneel is necessary for accessing files.

Reaching/Handling:  Good manual dexterity is necessary for computer keyboard use and for retrieving and working with appropriate paperwork, equipment, and supplies.

Centering equity, diversity, and inclusion as an organization, and as individuals, Seattle Art Museum (SAM) is committed to ensuring that all employees and volunteers enjoy a respectful, inclusive, and welcoming workplace. SAM is proud to be an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability. .  

To request reasonable accommodations for the application or interview process, please contact the Human Resources Office at (206)654-3188 or

More details:

Deadline: May 14, 2021