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Part-time Archives Assistant at Chihuly Studio

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Chihuly Studio seeks a part-time Archives Assistant to join our Registration team.  Chihuly Studio is the family-owned business of world-renowned artist Dale Chihuly, where the Chihuly team is committed to a collaborative and passionate culture supporting the work, creative design, and excellent client service of our inspirational and distinguished artist, Dale Chihuly.  

The Archives Assistant reports to the Archivist and will assist with projects related to processing, preserving and archiving Dale Chihuly’s collection.  This is a temporary, hourly position for a period of six months with the possibility of an extension.

Our Ideal Candidate has the following Qualifications:

  • Possess excellent written and verbal communication skills
  • Possess a strong attention to detail and excellent organization skills
  • Demonstrated working knowledge of fundamental professional standards and best practices for archives
  • Experience in the physical handling of delicate materials
  • Discretion, tact, pleasant demeanor, and professional work style
  • Knowledge of art or art history preferred but not required
  • Proficiency in MS Office (Excel, Word, Outlook) required
  • This position is ideal for a Bachelor’s degree in Library Management or Information Science; or a Master’s in Library and Information Science graduate student or recent graduate. 

Primary Responsibilities: 

  • Assist the Archivist in maintaining and creating documentation processes.
  • Perform routine procedures and established standards and protocols to arrange for preservation of all materials related to the collection.
  • Assist with organizing archival material and creating optimal organization and storage for the collection.
  • Assist in surveying the existing storage conditions and re-house archival materials as needed based on established procedures.
  • Maintain and update systems for tracking materials as they enter the Studio archives
  • Assist with cataloging of photo assets in collections management database

We offer a cohesive team and a beautiful studio work environment located in the Ballard neighborhood.
To apply, interested candidates please click here

Asset Management System Specialist (Contract) at Gates Archive

Summary: Gates Archive is the private archive of the personal and philanthropic collections of the Gates family.  Committed to creating a culture of learning and belonging, we are a team working to build a next generation archive with  a focus on digital-forward processes. 

Gates Archive is seeking an Asset Management System Specialist to focus on ensuring our digital asset management  system and related discovery software meets user needs. This role will be an expert in our digital asset management  system (DAMS) and will work with partner organizations, our DAMS vendor, and Archive staff to ensure the system is  configured to meet needs for asset ingest, description, permissioning, sharing, and other use cases.  

This is a contract position scheduled to begin in May/June 2022 through December 2022. 

Responsibilities: 

To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. Reasonable  accommodations may be made to enable individuals with disabilities to perform the core responsibilities. • Oversee and execute DAMS administration workflows under the direction of the Senior Manager, Archive  Solutions and in collaboration with other Archive staff, including: 

o Analyzing user needs and designing and configuring DAMS settings and features to fit workflow  requirements.  

o Troubleshooting issues with the DAMS and integrated applications that require administrative  expertise and managing user communications about issues. Participating in ‘Tier 2’ support rotation.  o Coordinating with external and internal developers to specify, test, and implement new features and  customizations. 

o Evaluating and prioritizing proposed system changes, maintaining project timelines that factor in  interdependencies with other work and relative impact of propose changes.  

o Coordinating application upgrades including testing and communication of new features. o Supporting select bulk and automated data loads, metadata updates and extraction via API calls and  specialized tools, and data integration workflows.  

o Developing advanced guidance for DAMS users, stakeholders, and archive staff on use of the system and related discovery tools, training ‘power users’, and developing best practices for submission of  new content. 

o Understanding, configuring, and assisting in the design of permissions and security protocols in  collaboration with the Archive’s access, technology, and information security teams. 

o Developing and maintaining documentation for system administrators and users. 

o Support the work of internal and external asset managers doing description in the system and  administering controlled vocabularies, taxonomies, and metadata for incoming media streams.  o Maintain and refine ticketing workflows and other communication channels to enable work tracking  and efficient handoffs between groups. 

• Manage and contribute to cross-organizational projects to develop interfaces and tools that integrate with or  draw on DAMS assets, metadata, and/or functionality. 

• Maintain awareness of advances in professional standards, product and project management practices, and  emerging archival and asset management technologies; explore and propose new technologies and methods to  meet archive needs. 

• Contribute to organizational learning by sharing knowledge with other staff. Actively participate in activities to  promote and advance the profession, e.g. engagement in professional associations. 

• Maintain statistics, reports, and other metrics to improve discovery systems goals and functions.

• Operate in an environment which prioritizes the values of teamwork, trust, professionalism and stewardship.  • Fulfill other organizational duties as assigned. 

Skills and Abilities: 

• Must be able to work collegially and collaboratively 

• Demonstrated ability to communicate effectively, both verbally and in writing 

• Demonstrated technical understanding of asset management and metadata challenges and solutions. • Understanding of project management and user research / business analysis practices. 

• Familiarity with software development, issue tracking, and configuration processes. 

• Proven ability to develop and maintain procedural manuals and guides to support the effective system use and  management of digital content. 

• Highly organized with strong attention to details. 

• Familiarity with APIs, command line, and photo and video workflow tools. 

• Familiarity with database management, word processing, spreadsheet software, and web-based applications and  technologies used in an archives or asset management environment. 

• Proficient with Microsoft Office, familiarity with SharePoint and content management systems. • Proven ability to prioritize work, set goals and milestones, meet deadlines 

• Experience with asset management and product or project management best practices.  

Education and Experience: 

Education

• A Master’s Degree of Library & Information Science or History, with a concentration or certification in archival  studies, or Computer Science with a concentration in Human Computer Interaction, or equivalent professional  experience in archives or asset management. 

Experience: 

• 3+ years professional work in archives, libraries, museums, or asset management 

• Demonstrated experience with digital asset management systems, including file organization, metadata  application, and taxonomy oversight. 

• Experience applying user research and project management methods. 

• Experience with service vendor relationships and projects involving vendor selection, implementation, and quality  control preferred. 

• Experience using emerging technologies for metadata management and discovery preferred. Expected Hours of Work: This position may require availability to work evenings, weekends and holidays.  Location: Onsite in Seattle area preferred. 

Annualized salary: Starting at approximately $90,000. 

Deadline for applications: Applications will be reviewed on a rolling basis until the position is filled.  

This is contract position through a staffing agency. To apply, submit a resume and cover letter to procurement@gatesarchive.com and the application will be routed to our recruiting partner agencies.

Assistant Archivist (Contract) at Gates Archive

Summary: Gates Archive is the private archive of the personal and philanthropic collections of the Gates family.  Committed to creating a culture of learning and belonging, we are a team working to build a next generation archive with  a focus towards digital-forward processes.  

Gates Archive is seeking an Assistant Archivist to execute and contribute to the development and refinement of end-to end processing workflows to arrange and describe archival materials in all formats. This position will work under the  direction of Collection Development & Description Archivists and/or Manager as well as collaboratively across the  organization to support ongoing management and controlled access for archival collections. 

This is a full-time contract position scheduled to begin in Spring 2022 

Responsibilities: 

To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. Reasonable  accommodations may be made to enable individuals with disabilities to perform the core responsibilities. • Prepare archival materials for controlled access and ongoing management by arranging them into logical  groupings, taking appropriate preservation measures, analyzing and describing contents, and creating standard  descriptive metadata. 

• Develop and execute processing plans or projects that support management of and controlled access to  information in a variety of formats–physical, digital, and digitized–across multiple collections • Support transfer and accessioning workflows to promptly establish administrative, intellectual, and physical  control of digital and analog archival materials and artifacts. 

• Contribute to program track planning activities and participate in strategic projects in support of organizational  and programmatic goals. 

• Support fulfillment of access workflow including prioritization of and response to requests, conducting research  and support for related outreach activities. 

• Maintain awareness of advances in professional standards and emerging archival technologies; explore and  propose new technologies and methods to meet archive needs. 

• Contribute to organizational learning and knowledge sharing including active participation in activities to promote  and advance the profession, e.g,. membership in a professional association. 

• Maintain statistics, reports, and other metrics to improve collection management functions. • Contribute to a culture of belonging across the organization in alignment with the organization’s diversity, equity,  and inclusion goals.  

• Operate in an environment which prioritizes the values of teamwork, trust, professionalism and stewardship.  • Fulfill other organizational duties as assigned. 

Skills and Abilities 

• Must be able to work collegially and collaboratively 

• Demonstrated understanding of modern archival and/or information science theory, standards, and practices and  their implementation and/or experience with appraisal methods, acquisitions, arrangement and description,  preservation, and access (physical/digital) 

• Understanding of and ability to apply controlled vocabularies and descriptive standards, (e.g. DACS, AAT, LCNAF) familiarity with a variety of metadata standards 

• Ability to interpret and apply procedure manuals and guides to support the effective collection and management  of physical and born-digital content 

• Knowledge of information technologies appropriate to special collections and archives, including collection  management, digital asset management, and digital preservation systems 

• Demonstrated ability to work collaboratively and productively in a rapidly changing environment 

• Proven ability to prioritize work, set goals and milestones, and meet multiple deadlines 

• Strong organizational and interpersonal communication skills 

• Demonstrated ability to communicate effectively, both verbally and in writing  

Education and Experience: 

Education

• A Master’s Degree of Library & Information Science or History with a concentration or certification in archival  studies, or equivalent combination of education and professional experience 

Experience: 

• Relevant professional work experience in an archive 

• Experience working with born-digital materials, including ingest and management of content in a digital  preservation system, preferred 

• Experience supporting end-to-end acquisitions workflows for born-digital and physical materials, preferred • Experience supporting end-to-end processing workflows for a variety of formats, including the creation of finding  aids or other discovery tools, preferred 

• Experience performing basic preservation techniques to archival materials (e.g. document flattening, fastener  removal, rehousing, humidification, etc.), preferred 

• Experience with digitization of archival materials and related delivery systems, preferred 

• Experience supporting access workflows including the interpretation and application of restrictions for access to  and/or use of archival materials, preferred 

Pay rate: 

Starting at $38/hour (approximately $80,000 annually) 

Deadline for applications: Review of applications will begin on May 16, 2022. Applications will be accepted until the  position is filled, but preference will be given to applications received by the date the review begins.  

This is contract position through a staffing agency. To apply, submit a resume and cover letter to procurement@gatesarchive.com and the application will be routed to our recruiting partner agencies.

Gates Archive Internship

Summary: Gates Archive is the private archive of the personal and philanthropic collections of the Gates  family. Committed to creating a culture of learning and belonging, we are a team working to build an  archive with a focus towards digital-forward processes. 

The Gates Archive seeks interns to gain experience working with archival materials. This opportunity is  designed for interns to work with the Gates Archive team to acquire the skills essential for professional  practice while contributing to the work of the organization. These are paid internships, scheduled to  begin in June 2022 with full or part-time options. Interns will have the opportunity to complete a  bounded project and gain experience working in all archive services program areas, as well as with  archive technology solutions. 

This position requires the ability to work both remotely and onsite with our Seattle, WA based team. This position entails a background check. 

Responsibilities

To perform this job successfully, an individual must be able to perform each responsibility satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the core  responsibilities. 

Work closely with and under the direction of the Gates Archive team to: 

• Survey, analyze, organize, and describe records of archival collections 

• Apply appropriate preservation and storage measures for archival materials (electronic and  physical) 

• Learn about workflows for the acquisition, processing, preservation, and access of archival  materials, including audiovisual, digitized, and born-digital materials 

• Maintain statistics, reports, and other metrics to improve collection management functions as  necessary 

• Operate in an environment which prioritizes the values of teamwork, trust, professionalism and  stewardship 

• Fulfill other organizational duties as required 

Skills and Abilities: 

• Must be able to work collegially and collaboratively  

• Highly organized with strong attention to detail 

• Ability to prioritize work, set goals and milestones, and meet deadlines  

• Proficient with Microsoft Office; familiarity with SharePoint, content management systems, and  business communication platforms  

• Familiarity with modern archival theory, standards, and practices and their implementation. This  knowledge includes an understanding of appraisal methods, arrangement and description,  preservation, and access (digital/physical) 

• Familiarity with common library and archive metadata and content standards (e.g., DACS, EAD,  and AAT); familiarity with a variety of metadata standards

• Familiarity with information technologies used in special collections and archives environments (e.g., collection management, digital asset management, and digital preservation systems) • Familiarity with approaches to working with private or sensitive information 

Education and Experience:  

Enrolled in or a recent graduate of a program of graduate or undergraduate study in Archival Studies,  Library & Information Science, or related field such as History, Public History, Communications, or  Computer Science. 

Deadline for applications:

Review of applications will begin on April 11, 2022. Applications will be  accepted until the position is filled, but priority will be given to applications received by the date the  review begins. 

Salary info:  $20/hr undergraduate; $25/hr graduate

To apply, submit a résumé and cover letter to careers@gatesarchive.com

Archivist, Processing  – Gates Archive

Job Title: Archivist, Processing  

FLSA Status: Exempt  

Summary:  

Gates Archive is the private archive of the personal and philanthropic collections of the Gates family. Committed to  creating a culture of learning and belonging, we are a team working to build a next generation archive with a focus on  digital-forward processes.  

Gates Archive is seeking an Archivist focused on Processing to develop, implement, and refine plans and activities for  arrangement and description of archival collections including born-digital, digitized, paper, photographic, audiovisual, and  artefactual materials. The Archivist will regularly collaborate with other programs including Donor Relations, Acquisitions,  Asset Metadata, Discovery Systems, Production, Preservation, Technology, Access, and Outreach.  

Core Responsibilities: 

To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. Reasonable  accommodations may be made to enable individuals with disabilities to perform the core responsibilities.

  • Oversee processing workflow development and execution under direction of Manager, Collection Development &  Description and in collaboration with other Archive Services and Solutions staff. The Archivist will:
    • Oversee, execute, develop or revise processing workflows to support management of and controlled access  to information in a variety of formats across multiple collections. 
    • o Maintain and oversee use of locally established descriptive standards and coordinate alignment with other  descriptive functions (digital asset management, bibliographic).
    • Continually develop knowledge and expertise in standards, best practices, and trends for archival  arrangement and description and apply critical and creative thinking to meet organizational context and  goals.  
    • Develop and maintain expertise in the organization’s collection management system (Axiell Collections) and  other descriptive tools.  
    • Collaboratively establish descriptive priorities and practices for archival materials and digital assets by  analyzing trends in access and use.  
    • Fulfill timely virtual or in-person delivery of information to users via research or descriptive tools, in  accordance with donor preferences and applicable access/use policies.  
    • Assess condition and perform basic stabilization for archival materials. Identify and escalate preservation or  conservation needs in coordination with the Preservation team.  
    • Contribute to onboarding, training, and supervision of processing duties by Assistant Archivists, and interns.
  • Contribute to knowledge sharing across the organization, including onboarding and training of new team  members.  
  • Collaborate with team and track leadership to develop annual priorities, projects, and initiatives for relevant  program track areas. Lead out and/or participate in strategic projects in support of organizational and programmatic goals. 
  • Provide leadership based on advances in professional standards and emerging archival technologies; explore and  propose new technologies and methods to meet archive needs.  
  • Contribute to organizational learning and actively participate in activities to promote and advance the profession,  e.g., leadership in a professional association.  
  • Maintain statistics and prepare regular reports; use data to inform program planning and continued process  improvement. 
  • Build a culture of belonging across the organization in alignment with the organization’s diversity, equity, and  inclusion goals.  
  • Operate in an environment which prioritizes the values of teamwork, trust, professionalism, and stewardship.
  • Develop and successfully manage vendor relationships and conduct due diligence in recommendations for  organizational expenditures.  
  • Fulfill other organizational duties as required.  

Supervisory Responsibilities:  

  • May oversee daily work activities of employees, contract staff and/or vendors but does not directly manage  employees. 

Education and Experience: 

Education:  

  • A Master’s Degree of Library & Information Science or History with a concentration or certification in archival  studies, or equivalent combination of education and professional experience  

Experience: 

  • 5+ years professional work experience in an archive environment acquiring, processing, preserving, and/or  providing access to archival collections 
  • Demonstrated familiarity with archival standards, principles, and practices (preservation, arrangement,  description), digital preservation standards, and emerging trends 
  • Experience developing and overseeing workflows, managing priority, and executing fulfillment of information  requests, including interpreting, and applying restrictions for access to and/or use of archival materials  
  • Experience using archive collection management systems, database software and internet search engines, digital  asset management systems and digital preservation systems  
  • Experience working with born-digital materials, including ingest and management of content
  • Experience working with donor institutions/individuals directly to appraise and acquire content, preferred 

Skills and Abilities: 

  • Must be able to work collegially and collaboratively  
  • Demonstrated command and application of modern archival theory, standards, and practices and their  implementation. This knowledge includes the proven application of appraisal methods, acquisitions, arrangement  and description, cataloging, preservation, and access (physical/digital) in a professional archive setting 
  • Demonstrated command of and ability to apply and advance cataloging rules and conventions, controlled  vocabularies, and descriptive standards, (e.g., DACS, EAD, METS, PREMIS); familiarity with a variety of metadata  standards 
  • Proven ability to develop and maintain procedure manuals and guides to support the effective collection and  management of physical and born-digital content 
  • Demonstrated experience planning and managing end-to-end workflows for a variety of formats, including  acquisitions, digitization, preservation, processing, and the creation of finding aids or other access and discovery  tools 
  • Proven experience applying information technologies appropriate to special collections and archives including  collection management, digital asset management and digital preservation systems  
  • Demonstrated ability to work collaboratively in a production-oriented, rapidly changing environment; proven  ability to prioritize work, set goals and milestones, and meet deadlines  
  • Strong organizational and interpersonal communication skills 
  • Demonstrated ability to communicate effectively, both verbally and in writing 
  • MS Office, Office 365, MS SharePoint, and SharePoint online 

Working Conditions: 

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  • Work is done in a typical open office environment. This role routinely uses standard office equipment.  • Occasionally required to work in cold temperatures (environmentally controlled storage rooms). • This position requires the availability to work evenings, weekends and holidays, as needed. 

Physical Demands: 

  • This is a largely sedentary role; however, some occasional light lifting may be required. Exerting up to 10 pounds  of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or  otherwise move objects, including the human body. 
  • Medium work. Exerting up to 40 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or  up to 10 pounds of force constantly to move objects.  
  • Frequently required to stand; walk; sit; talk; hear; use hands/manual dexterity, and fingers to handle or  touch/sense, and reach and stretch with hands and arms.  
  • Specific vision abilities required by this job include close vision, distance vision, night vision, color vision,  peripheral vision, depth perception and ability to adjust focus. 
  • May be required to climb or balance, crouch, squat, kneel, stoop or crawl. 
  • May be required to have a sense of taste and smell.  

Travel Requirements: 

  • Domestic and International travel may be required. 
  • Must have the ability to obtain and maintain international travel documents such as a US passport or other  equivalent documents.  

Background Review/Interview: 

  • Must be able to satisfy background check and related requirements.  

Annual salary:  

Starting at approximately $96,000 

How to apply:  

To apply, submit a resume and cover letter to careers@gatesarchive.com 

Deadline for applications: 

Applications will be reviewed on a rolling basis until the position is filled. Preference will be given to applications received  by April 15, 2022. 

Each employee has the ability to make a significant contribution to the success of our organization. That contribution is not  limited by the assigned responsibilities. Duties, responsibilities, and activities may change at any time with or without notice.  This position description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor  the organization to adjust the work identified or assigned. It is expected that each employee will offer his/her services wherever  and whenever necessary to ensure overall success.

Lead Project Archivist – Iron Mountain

At Iron Mountain we protect what our customers value most, from the everyday to the extraordinary, while helping them bridge the physical and digital world. Our people have the opportunity to bring their creativity to a workplace that thrives on change. Here, you will be part of a team that doesn’t just embrace what’s exceptional. It creates exceptional.

As a trusted partner to our clients there is a requirement that our Mountaineers must be vaccinated.

Lead Project Archivist

This location will be based at: Building 33-05.2 2810 160th Ave SE Bellevue, WA 98008
 

Job Description

This ongoing position establishes and oversees onsite operations and workflows to process and prepare paper-based and media collections for offsite digitization following archival standards and best practices.
 

Essential Functions and Responsibilities

  • Process and preserve archival resources in accordance with professional standards, best practices, and following guidelines established by the client archivists.
  • Organize records, artifacts, film, photographs, and negatives into collections per client policy.
  • Prepare archival resources for digitization and manage digitization preparation workflows.
  • Maintain detailed and accurate tracking of archival resources leaving and reentering the facility as part of the digitization process.
  • Assist the client archivists with planning, policy development and implementation, and the oversight of day-to-day operations in the client facility as relates to processing and preparing materials for digitization.

Supervisory Responsibilities

  • Direct supervision of two full-time Archives Assistants on assigned archives processing and digitization preparation projects.
  • Provide training and periodic oversight of handling and care protocols for offsite digitization staff.

Required Qualifications

  • Strong experience in archival studies, history, or library and information science and significant knowledge of current archival theory and methods relating to preservation, arrangement, processing, and description OR ALA accredited Masters of Library and Information Science and 3+ years experience processing large multi-format archival collections 
  • Experience with metadata schema and tools (especially DACS, EAD, Dublin Core, RDA, MARC, and MODS)
  • Experience with archival management systems (such as ArchivesSpace)
  • Previous experience directing/managing the work of a paraprofessional staff or students in archives setting.
  • Strong problem solving and project management skills, with an ability to be receptive to changing priorities and to manage multiple work processes and projects simultaneously.
  • Ability to maintain a high level of detail and accuracy in management and completion of tasks.
  • Ability to work collaboratively and in a self-directed capacity, with a solutions-oriented focus.
  • Superior interpersonal, communication, and writing skills.
  • Ability to lift archival boxes weighing up to 40 lbs.

Preferred Qualifications

  • Archivist certification through the Academy of Certified Archivists
  • Experience working in a corporate or government archives.
  • Experience with the preservation of historical collections using standard archival practices.
  • Background in and experience with subject matter relating to aerospace, industry, or other technical area.
  • Background in and experience with large-scale digitization projects.

Job postings with a closing date older than one month will be removed from this page. If you have a job, internship, or volunteer opportunity you would like to promote with Seattle Area Archivists, please email us at seattle.area.archivists @gmail.com.