Author: Seattle Area Archivists

Register for SAA’s Records Management Course at The Museum of Flight!

When: April 9 and 10, 2020 – 9am to 5pm

Where: The Museum of Flight

Early Registration Cut Off Date: March 10, 2020

To Register: Log in at SAA (

Please register by the early registration date. If not enough people have signed up by that date, the course will be canceled.

In this workshop, you will get an overview of records management principles, practices, and tools to use for establishing or continuing a records management program.

Upon completion of this course, you’ll be able to:

  • Explain basic records management terminology.
  • Conduct a records inventory independently.
  • Write a records retention and disposition schedule.
  • Recognize the legal requirements for records management.
  • Develop a basic understanding of electronic records management.

Who Should Attend: 

Archivists with beginning to intermediate knowledge of records management whose job description includes records management and/or who want to learn records management practices to enhance their job performance

What You Should Already Know: 

Participants should have basic knowledge of the records life cycle and other models, such as the records continuum, for following records through their various use cases. Familiarity with basic records management concepts, as found on the Glossary of Archival and Records Terminology, is helpful but not required.

Fees: Advance / Regular 

SAA Members: $199 / $249

Employees of SAA Member Institutions: $239 / $299

Nonmembers: $279 / $349

Archie Motley Memorial Scholarship Applications Solicited


MAC is soliciting applications for the 2020 Archie Motley Memorial Scholarship for Students of Color ( The scholarship is designed to provide financial assistance to students of color pursuing graduate education in archival administration and to encourage ethnic diversification of the MAC membership and of the archival profession as a whole. Two $750 scholarships, accompanied by one-year memberships to MAC, will be awarded. 

In order to be eligible for a scholarship, the applicant must be of African, American Indian, Asian or Pacific Islander, or Latinx decent; must be a student currently enrolled in or accepted in a graduate, multicourse program in archival administration; and must have a grade point average of at least 3.0 (on a 4.0 scale) in their academic program. If the program is not listed in the SAA Directory of Archival Education,, the applicant must provide proof of the multicourse standard by submitting copies of course descriptions from the institution’s current departmental catalog. The applicant must also be either a resident of the MAC region or registered in a qualified program, onsite or online, that is based in the MAC region.

Applications are due March 1, 2020 and must include the following documents:

Completed applications should be sent to:

Lara Friedman-Shedlov

Description and Access Archivist

Kautz Family YMCA Archives

University of Minnesota Libraries

318 Elemer L. Andersen Library

222 21st Ave S, Ste 318

Minneapolis, MN 55405

Telephone: 612-626-7972


Applications must be emailed or postmarked by March 1, 2020. 

Awards will be announced no later than June 1, 2020. 

Call for Nominations: SAA Spotlight Award

The SAA Spotlight Award Subcommittee invites nominations for the 2020 Spotlight Award.  This award “recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition.”  Nominees do not have to be members of SAA. 

Purpose and Criteria for Selection: Established in 2005, the Spotlight Award recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition. The nominee(s) should have achieved distinction in one or more of the following ways:

 *   Participating in special projects.
 *   Exhibiting tireless committee or advocacy work.
 *   Responding effectively to an unforeseen or pressing need or emergency.
 *   Contributing innovative or creative ideas to the profession.
 *   Performing extraordinary volunteerism.
 *   Quietly but effectively promoting the profession.

Eligibility:  Awarded to an individual archivist or a group of up to five archivists who have collaborated on a project. Preference is given to archivists working in smaller repositories, especially those without institutional support for professional activities.

Prize:  A certificate and complimentary registration for the individual recipient or group (of up to five individuals) to the SAA Annual Meeting occurring in the year in which the award is presented.

Nomination Form: Click here to preview the nomination form and/or to start a nomination.

Submission Deadline: February 28, 2018. 

ARMA Seattle Meeting 2/5/2020

Passive Storage and Active Preservation – “What’s the Difference?”

How are you ensuring long-term access to your permanent electronic records? Join us as Martin Gengenbach addresses this issue and more.

For more info and to register, please visit:

So, your organization has implemented retention policies – GREAT! But how are you ensuring long term access to your permanent electronic records and information? As we know, digital preservation is a complex undertaking because of software obsolescence, fixity issues during file transfers and storage, persistence of metadata, and other challenges.

Join ARMA Seattle at our next meeting, where Martin Gengenbach will address the differences between passive storage and active preservation; the concept of a “trusted digital repository” and its implications; and some of the risks involved in not managing preservation actively. On a practical level, he’ll also talk about digital preservation applications including Archivematica and Preservica (from the user perspective) as possible solutions to many of these issues. Bring your questions!

Martin Gengenbach is the Lead for Preservation at the Gates Archive in Seattle, where he oversees physical and digital preservation activities. He holds a Master of Science in Library Science with a concentration in Archives and Records Management from the School of Information and Library Science at UNC-Chapel Hill, and a Master of Arts in the Social Sciences from the University of Chicago.

Date: Wednesday, February 5, 2020

Time: 8:30 am – 9:00 am Networking

9:00 am – 10:00 am Meeting

Location: Sound Transit Union Station

401 S Jackson St, Seattle, WA 98104

The meeting is in the Concourse Conference Room. It is located immediately off the Union Station Great Hall to the right of the public restrooms. You do not need to check in at reception and can come directly to the conference room. The reception desk can, however, give you directions if you need help finding the room.