Job filled: New job posting at Tolt Historical Society at Carnation .

Experienced Archivist Consultant

Tolt Historical Society at Carnation (THS) has received a grant from 4Culture to develop a collections care plan for its archive and wishes to contract with an experienced archivist to develop the plan.


Master’s Degree or equivalent work experience in relevant area

Minimum 3 years’ experience with archives, collections or similar

Experience with historical photos desired

Contact THS to apply at:

THS currently has three vertical filing cabinets that contain original photos, documents and ephemera that are, for the most part, currently unprocessed. This is creating significant preservation and access issues for volunteer members who maintain the collection and fulfill requests for information.

The collections care plan would consist of:

  • Conducting an assessment of the materials held in the filing cabinets to determine condition and current arrangement
  • Identify and document materials with an immediate preservation needs
  • Make recommendations for purchasing archival storage supplies
  • Develop and present step-by-step procedures to be used by the THS Board , interns and volunteers to bring best practices to the collection
  • Train one or more members of the organization in these procedures who will then go on to train others
  • Provide limited follow up consulting during implementation
  • Time estimate is approximately 60 hours
  • Deadline for application October 7, 2019.

A new job posting!

The Gates archives is looking for a Contract Assistant Archivist (term position). See information below.

Position: Contract Assistant Archivist (term position) 

Description: Gates Archive, a private archive located in the greater Seattle area, is the trusted custodian of the philanthropic and personal archival collections of the Gates family. The Archive is currently seeking candidates for an Assistant Archivist. This is a full-time, contract position for 2019 (subject to renewal) requiring a robust background investigation. 

The Assistant Archivist will report to the Manager of Archive Services. Under direction of the Lead, Access and Outreach the candidate will contribute to the execution of the following activities: 

• Acknowledge and fulfill access requests 

• Support access and processing-related projects and initiatives 

• Arrange and describe personal papers and organizational records in both analog and born-digital formats in accordance with Gates Archive processing policies 

• Conduct basic preservation and conservation procedures to stabilize analog and digital materials 

• Maintain statistics, reports, and other metrics 

• Review and update policies and documentation 

• Fulfill other organizational duties as assigned 

Required skills: To perform the above duties, the candidate will possess 

• A demonstrated understanding of modern archival and/or information science theory, standards, and practices and their implementation 

• Familiarity and/or experience with performing accessioning, access/reference, processing and preservation services in an archive, library, special collections, or museum setting 

• Strong customer service skills; ability to respond promptly to requests electronically, by phone, and in-person 

• Demonstrated ability to work collaboratively and productively in a rapidly changing environment 

• Proven ability to prioritize work, set goals and milestones, and meet multiple deadlines 

• Demonstrated ability to communicate effectively, both verbally and in writing 

Preferred skills: 

• Experience performing acquisitions, processing, preservation, and access/reference services including born- digital, digitized, and physical materials in a variety of formats 

• Knowledge of information technologies appropriate to special collections and archives, including digital forensics software, digital preservation and collections management systems, and access and discovery tools. Familiarity with database management, word processing, spreadsheet software, and web-based applications and technologies used in an archives environment 

• Experience creating archival descriptive resources and interpreting and applying restrictions for access to and/or use of archival materials 


• A Master’s Degree of Archival Studies, or Library & Information Science, or equivalent combination of education and professional experience 

Interested candidates should submit their resume and a short cover letter to Sarah Safley, 

WA State Archives Month

The Archives Committee of Washington State has created a new Facebook page!

It will include event announcements for Archives Month (October), such as the Seattle Municipal Archives “Seattle at 150” programs. Another objective is to highlight local archives and link to other related content, including anything that SeArch would like to include.

They are encouraging submissions for relevant activities, such as exhibits, open houses, & tours, with an online submission form found here: Submission form:

Once the form is completed, the committee will help to further promote the events! Submit today!

Now accepting submissions for the next “The Sound Archivist!”

The Sound Archivist is now a bi-annual newsletter, thanks to member feedback. Newsletters will come out in mid-May and mid-November.

Submissions are now open! Did you launch a new tool or service, process a new collection, learn a new skill? Do you have upcoming events or volunteer/internship opportunities? Have anything related to our field you want to share? We want to know about it!

Submission deadline: November 8, 2019. The next edition comes out November 15, 2019!

Email us at