Internship Opportunity

Gates Archive is the private archive of the personal and philanthropic collections of the Gates family. Committed to creating a culture of learning and belonging, we are a team working to build a next generation archive with a focus towards digital-forward processes.
We are seeking two interns to gain experience working with archival materials. This opportunity is designed for interns to work with our team to acquire the skills essential for professional practice while contributing to the work of the organization. The interns will have the opportunity to complete a project and gain experience working in all archive program areas, as well as with our technology team.
These are full-time, paid internships that will be five months in length, scheduled to begin in June 2020.
Interns will be onsite in our Seattle, WA office.

Responsibilities: Work closely with the Gates Archive team to:
• Learn about and execute workflows for the acquisition, processing, preservation, digitization, cataloging, and access of audiovisual, digitized, and born-digital materials
• Survey, analyze, organize, and describe archival collections
• Apply appropriate preservation and storage measures for archival materials, both electronic and physical
• Maintain statistics, reports, and other metrics to improve collection management functions as necessary
• Fulfill other organizational duties as required

Required Skills
• Familiarity with modern archival theory, standards, and practices and their implementation. This knowledge includes an understanding of appraisal methods, arrangement and description, preservation, and access (digital/physical)
• Understanding of and ability to apply controlled vocabularies and descriptive standards, (e.g. DACS, EAD, and AAT); familiarity with a variety of metadata standards
• Knowledge of information technologies appropriate to special collections and archives, and familiarity with database management, word processing, spreadsheet software, and web-based applications and technologies used in an archives environment
• Ability to work collaboratively and productively across different teams
• Strong writing skills
• Strong computer skills, including MS Office Suite
• Experience using internet search engines

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Applicant must be able to satisfy background check and related requirements.
Enrolled or a recent graduate of a program of graduate or undergraduate study in Archival Studies, Library & Information Science, or related field such as History, Public History, Communications, or Computer Science.

Deadline for applications: Review of applications will begin immediately. Applications will be accepted until the position is filled, but preference will be given to applications received by April 6, 2020.

To apply submit a résumé and cover letter to

(Postponed, Possible reschedule in June!) Register for SAA’s Records Management Course at The Museum of Flight!

When: Postponed (Possibly rescheduled in June.)

Where: The Museum of Flight

Early Registration Cut Off Date: March 10, 2020

To Register: Log in at SAA (

Please register by the early registration date. If not enough people have signed up by that date, the course will be canceled.

In this workshop, you will get an overview of records management principles, practices, and tools to use for establishing or continuing a records management program.

Upon completion of this course, you’ll be able to:

  • Explain basic records management terminology.
  • Conduct a records inventory independently.
  • Write a records retention and disposition schedule.
  • Recognize the legal requirements for records management.
  • Develop a basic understanding of electronic records management.

Who Should Attend: 

Archivists with beginning to intermediate knowledge of records management whose job description includes records management and/or who want to learn records management practices to enhance their job performance

What You Should Already Know: 

Participants should have basic knowledge of the records life cycle and other models, such as the records continuum, for following records through their various use cases. Familiarity with basic records management concepts, as found on the Glossary of Archival and Records Terminology, is helpful but not required.

Fees: Advance / Regular 

SAA Members: $199 / $249

Employees of SAA Member Institutions: $239 / $299

Nonmembers: $279 / $349

Archie Motley Memorial Scholarship Applications Solicited


MAC is soliciting applications for the 2020 Archie Motley Memorial Scholarship for Students of Color ( The scholarship is designed to provide financial assistance to students of color pursuing graduate education in archival administration and to encourage ethnic diversification of the MAC membership and of the archival profession as a whole. Two $750 scholarships, accompanied by one-year memberships to MAC, will be awarded. 

In order to be eligible for a scholarship, the applicant must be of African, American Indian, Asian or Pacific Islander, or Latinx decent; must be a student currently enrolled in or accepted in a graduate, multicourse program in archival administration; and must have a grade point average of at least 3.0 (on a 4.0 scale) in their academic program. If the program is not listed in the SAA Directory of Archival Education,, the applicant must provide proof of the multicourse standard by submitting copies of course descriptions from the institution’s current departmental catalog. The applicant must also be either a resident of the MAC region or registered in a qualified program, onsite or online, that is based in the MAC region.

Applications are due March 1, 2020 and must include the following documents:

Completed applications should be sent to:

Lara Friedman-Shedlov

Description and Access Archivist

Kautz Family YMCA Archives

University of Minnesota Libraries

318 Elemer L. Andersen Library

222 21st Ave S, Ste 318

Minneapolis, MN 55405

Telephone: 612-626-7972


Applications must be emailed or postmarked by March 1, 2020. 

Awards will be announced no later than June 1, 2020. 

Call for Nominations: SAA Spotlight Award

The SAA Spotlight Award Subcommittee invites nominations for the 2020 Spotlight Award.  This award “recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition.”  Nominees do not have to be members of SAA. 

Purpose and Criteria for Selection: Established in 2005, the Spotlight Award recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition. The nominee(s) should have achieved distinction in one or more of the following ways:

 *   Participating in special projects.
 *   Exhibiting tireless committee or advocacy work.
 *   Responding effectively to an unforeseen or pressing need or emergency.
 *   Contributing innovative or creative ideas to the profession.
 *   Performing extraordinary volunteerism.
 *   Quietly but effectively promoting the profession.

Eligibility:  Awarded to an individual archivist or a group of up to five archivists who have collaborated on a project. Preference is given to archivists working in smaller repositories, especially those without institutional support for professional activities.

Prize:  A certificate and complimentary registration for the individual recipient or group (of up to five individuals) to the SAA Annual Meeting occurring in the year in which the award is presented.

Nomination Form: Click here to preview the nomination form and/or to start a nomination.

Submission Deadline: February 28, 2018.